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Frequently Asked Questions

Common Questions

Why is this survey needed?

State law requires agencies to practice affirmative action for people with disabilities, and this is part of the process to determine whether agencies are meeting their goals in this area.

I completed a survey in the past. Do I have to fill this one out, too?

Yes. The State wants to provide a regular opportunity for employees to update their disability information. A yearly survey provides that opportunity. An annual survey takes only a few minutes and is not burdensome for employees. In fact, the annual survey is 'pre-populated' for those who have taken it before, which means the information they submitted last year will be present and needs only to be reviewed for accuracy.

Am I required to participate in the survey?

You are required to open the survey form and indicate that you read it (click the appropriate button), but you are not required to identify a disability.

How do I know if my disability or condition qualifies under this definition?

The survey form poses specific questions about limitations. If you respond yes to any one of these questions, you will be considered to have a disability.

How will this information be used?

Agencies will use the data to determine whether the agency is meeting their affirmative action obligation.

Will disability information be confidential?

Yes. All disability data will be maintained confidentially by the agency EEO/AA Officer. Emergency Evacuation Assistance information will be shared with Agency Safety Personnel. ​Agency Safety Personnel can be identified by contacting your EEO/AA Officer or your agency's Human Resources Office. The Department of Human Rights will also have access to the data for enforcement purposes.

Can I change my disability status as needed?

Yes. You can visit the website at any time to change your disability status.

Who can I talk to for more information about this survey?

Contact your agency EEO/AA Officer or ADA Coordinator. 

Who should I talk to if I have problems with the survey system?

Your agency EEO/AA Officer and/or ADA Coordinator can respond to questions about understanding the survey content. State IT staff will respond to functionality questions (logging in, navigating, etc.)

Who should I talk to if I have questions concerning my disability?

Contact your agency EEO/AA Officer or the ADA Coordinator. 

Who do I contact to identify my agency's safety volunteers?

Your agency's Fire Warden, Office of Human Resources, EEO/AA Officer or ADA Coordinator. EEO/AA Officers and ADA Coordinators can direct you to your Fire Warden and HR Office.

Who do I contact if I need Reasonable Accommodations?

Contact your agency EEO/AA Officer or the ADA Coordinator. 

How do my responses to these questions affect any future request for a workplace accommodation?

The information collected in this survey is used for affirmative action purposes only and will have no impact on accommodations, evaluations, or promotions.

How secure is my personal survey information?

Very secure. The State of Illinois and the Survey website utilize the industry's best practices to provide quality safeguards to ensure confidentiality and integrity for network and Internet data.

Who will have access to my survey information?

Only EEO/AA Officers, ADA Coordinators, and Agency Safety Personnel will have access to your information. Agency Safety Personnel can be identified by contacting your EEO/AA Officer or your agency's Human Resources Office. Generalized statistical reports will be generated for upper State of Illinois management and for annual legislative affirmative action reporting. These reports will not include personal identifiable information.

If I do indicate that I have a disability, am I going to be categorized for having an impairment(s) which in turn might negatively affect my employment status?

Definitely not. Please refer to responses #1, #3, #5, #6 and #7.

Will this information appear anywhere?

The information will appear on EEO/AA Officer, ADA Coordinator and Agency Safety Personnel reports; which identify emergency evacuation needs. For example, Officers and Coordinators will be aware of who in their assigned building will need assistance, what room they reside in and what particular assistance is required (i.e. descending a stairwell) in the event of an emergency. Generalized statistical reports will be generated for upper State of Illinois management and for annual mandated legislative affirmative action reporting.

If I need assistance during a workplace emergency evacuation who do I contact?

Your agency's Fire Warden, Office of Human Resources, EEO/AA Officer or ADA Coordinator. ​Agency Fire Warden's can be identified by contacting your EEO/AA Officer or your agency's Human Resources Office.

If I indicate that I do not have a disability, but indicate that I do suffer from specific ailments and need assistance during a workplace emergency evacuation how will I be counted on the survey?

Each agency handles its emergency evacuation procedures differently; however, if you indicate you need assistance in regards to evacuation on the survey form, someone from your agency should be contacting you. If they do not, contact your agency EEO/AA Officer and ask them for assistance in getting in touch with the appropriate person in your agency.

Can I make any changes to my disability/non-disability status at home or outside the agency?

Yes, the Disability Survey website is available via any Internet connection.

What if my name or gender changes, who do I contact?

Name and gender changes must be reported to your agency's Group Insurance department; which drives the Survey website data.

How long will the system retain my personal survey information?

The website will store the most recent 10 years worth of information. This is to provide statistical analysis regarding affirmative action results over a long period of time.

What is the role of state agency EO/AA Officers regarding disability issues?

To make sure all applicants, clients and state employees, including management, understand all the federal and state Equal Opportunity/Non-Discrimination laws which affect persons with disabilities. To make applicants, clients and state employees, including management, aware of their agency's policy and processes utilized when addressing disability issues on the basis of employment, accessibility and reasonable accommodations.

What is the role of state agency ADA Coordinators regarding disability issues?

To make sure all applicants, clients and state employees, including management, understand the importance of the Title I of the ADA Act of 1990 and ADAAA of 2008 laws which affect persons with disabilities. To make applicants, clients and state employees, including management, aware of their agency's policy and processes utilized when addressing disability issues on the basis of accessibility and reasonable accommodations. ADA Coordinator contact information is provided on this website.

What if the employee is not assigned a State computer?

Two Options:

  • The disability survey can be completed or the information updated from any computer (work or home) or smart phone with Internet access, 24 hours per day, 7 days per week.
  • The employee can obtain a paper copy of the survey from their EEO/AA Officer, complete the survey and return it to the EEO/AA Officer. The EEO/AA Officer will enter the information on behalf of the employee.